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Invoice A VAT-ready invoice with both tax IDs, line items, subtotal, tax and payment instructions.
Quotation A priced quote with validity period, lead time, payment terms and an acceptance signature block.
Purchase Order A procurement order with vendor, ship-to, Incoterms, delivery date, approval and order totals.
Payment Receipt Proof that a payment was received: amount, method, reference and the invoices it settles.
Credit Note Reverses part or all of an invoice, with the original reference, the reason and the VAT credited back.
Statement of Account A period statement with opening balance, movements, closing balance and an ageing breakdown.
Proforma Invoice An export proforma with HS codes, country of origin, Incoterms and declared value for customs.
Packing List Carton-level contents with net and gross weight, dimensions and shipping marks — no prices.
Delivery Note Goods handover with ordered vs delivered quantities, a shortage column and a receipt signature.
Shipping Label A 4 × 6 in carrier label centred on A4 with cut marks, routing code and a scannable barcode.
Payslip Earnings and itemised deductions for one pay period, with net pay and year-to-date totals.
Employment Verification A signed letter confirming role, start date and status — with the salary line shown only on request.
Job Offer Letter A conditional offer with role, compensation, start date, an expiry and an acceptance signature.
Timesheet A weekly time record by day and project, with overtime, billable split and an approval signature.
Expense Report Claimed expenses by date and category, with currency conversion, receipt flags and approval.
Work Order A field job sheet with site, fault, parts used, labour hours and a customer sign-off.
Sales Report A monthly performance report with KPI tiles, a revenue trend chart, a mix chart and a regional table.
Certificate of Completion A landscape A4 certificate with recipient, programme, date, verification code and two signatures.
Mutual NDA A two-way confidentiality agreement with defined term, permitted use and signature blocks.
Service Agreement Scope, fees, term and termination on one page, with a commercial summary table and signatures.
Form W-2 — Employee Copy US Wage and Tax Statement, employee copies B/C/2 — the copy every employer must hand to every employee, even when filing electronically.
Form 1099-NEC — Recipient Copy US Nonemployee Compensation, recipient copy B — the statement every payer owes each contractor paid $600 or more, due January 31.
Form 1099-MISC — Recipient Copy US Miscellaneous Information, recipient copy B — rents, royalties, attorney proceeds and medical payments, on the same substitute-statement rules as 1099-NEC.
SF-1449 — Order for Commercial Items US Standard Form 1449 (GSA, rev. 2/2012) — all 32 blocks with a repeating schedule of supplies and services.
適格請求書 — Japanese Qualified Invoice Japan’s qualified invoice (インボイス制度) with the registration number and the 8%/10% split every buyer needs to claim input tax credit.
適格返還請求書 — Japanese Return Invoice Japan’s qualified return invoice for refunds, discounts and rebates — required above ¥10,000, with the original transaction date the buyer needs.
源泉徴収票 — Japanese Withholding Slip Japan’s statutory year-end withholding slip owed to every person paid a salary — failure to furnish it carries a criminal penalty.